Associate, Events & Memberships

Development · New York, New York
Department Development
Employment Type Full-Time (Non-Exempt)
Minimum Experience Experienced

SCOPE

The Paley Center for Media is seeking a high-energy, results-driven applicant to join its Development team as a full-time Associate, Events & Membership. The primary responsibilities of this role are to provide production support and logistics for all Paley programs including but not limited to the Paley Honors(Gala), Trustee, Patron and President’s Circle, Corporate Member, Media Council, Public Programming and Sponsorship events, as well as facility rentals for events, meetings, parties, etc. throughout the year. Through detailed communication and calendar management, the Associate will ensure operational alignment between the Development and Programming departments.  In addition, this position will assist in achieving The Paley Center’s fundraising goals through the successful application of membership acquisition, retention, and conversion strategies.

The position will report to the Director, Events & Membership and work closely with other members of the Paley staff, as well as external vendors. Staffing responsibilities will require onsite participation for special events, programs and projects, as needed or assigned, including occasional early days, late evenings and weekends.

 

RESPONSIBILITIES


PALEY PROGRAMS

  • Assists the Director, Events and Memberships with logistics for multiple events, receptions, dinners, and meetings throughout the year, as directed.
  • Maintains event and rental calendars.
  • Coordinates and executes all event production needs including but not limited to database management, RSVPs, front of house management, seating, run of shows, and check-in for all events and rentals as needed.
  • Schedules, trains, assigns responsibilities and supervises Paley event staff and volunteers to ensure coverage as well as service excellence.
  • Hires and serves as the primary liaison with caterers and other outside vendors being mindful of budgetary parameters.
  • Collaborates with programming department to identify and communicate key information to external stakeholders (networks, studios, etc.) which includes, but is not limited to, coordination of speakers and moderators, pre-event agenda/logistics memos, rehearsals with tech team.
  • Manages all internal tracking for programming projects to ensure timelines and deliverables are being met including delivery of post-production assets to all partners (Citi, Verizon, etc.).
  • Maintains calendar and tracking information for all post-production deliverables including full programs, video highlights, social media clips, and all needs for press and promotion. 
  • Identify video clips for industry speaker thank you notes and coordinates with internal teams including tech, etc.
  • Participates in other duties as assigned.


FACILITY RENTALS

  • Proactively develops and markets Paley rental opportunities by utilizing communication strategies in conjunction with the Communications and Marketing Departments.
  • Fields calls from prospective clients and hosts site visits.
  • Maintains Paley calendar for rental updates.
  • Reviews budget for each rental, negotiates rental deals, and coordinates with Business Affairs for contract review/approval.
  • Works with Finance for billing, invoice, and payment-related matters.
  • Communicates internal Event Rental memos as appropriate.
  • Executes pre-production and production elements and provides onsite event management.
  • Provides the highest level of customer service.
  • Leverages rental relationships to convert into Corporate Memberships.
  • Participates in other duties as assigned.


MEMBERSHIP AND PARTNER SERVICES

  • Supports Paley in the engagement, recruitment, and servicing of members and patrons with the goal of increasing membership revenue, enhancing member satisfaction, and growing the membership and donor base.
  • Assists with implementing hospitality initiatives to welcome new members and service existing members to foster a sense of community and commitment to the Paley Center.
  • Works with the Manager, Development & Membership to ensure that all records are complete and accurate in CRM pertaining to Paley Center events and rentals.
  • Participates in other duties as assigned.


CORE COMPETENCIES

Our successful employees meet the following criteria:

  • Highly organized with proven ability to meet deadlines and budgets. 
  • Outstanding leadership skills and ability to lead cross-functional teams. 
  • Ability to take ownership of all tasks and manage simultaneously.
  • Outstanding verbal communication and superior business writing skills.
  • Positive and professional demeanor with excellent interpersonal, administrative, and managerial skills.
  • Ability to handle and prioritize multiple tasks while maintaining attention to detail.
  • Resourcefulness, creativity, and strong problem-solving and research skills.


REQUIREMENTS

  • 2+ years of experience in events, preferably in a fundraising department.
  • Bachelor’s degree from an accredited college or university is required.
  • Highly organized, resourceful, creative, and attentive to detail.
  • Ability to multi-task, prioritize and immediately respond to internal and external key stakeholders in a professional manner.
  • Strong work ethic and self-starter, and extremely comfortable in a fast-paced, entrepreneurial environment with excellent project management skills.
  • Ability to provide the highest level of service (internal and external).
  • Proven ability to work in a team environment across all departments.
  • Excellent interpersonal, communication, and writing skills.
  • Ability to have flexible hours including early mornings, nights, and weekends, as needed.
  • Highest level proficiency in Raiser’s Edge, Word, and Excel.
  • Knowledge of the TV/media industry a plus.

 

 EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

The Paley Center for Media maintains a strong policy of equal opportunity in employment.  It is our objective to recruit, hire, and retain the most qualified individuals without regard to race, color, religion, sex, sexual orientation or identity, national origin, age, disability, veteran status, or any other characteristic or status protected by applicable federal, state, or local law.  Our equal employment philosophy applies to all aspects of employment, including recruitment, compensation, benefits, training, promotions, transfers, job benefits, and terminations.

Thank You

Your application was submitted successfully.

  • Location
    New York, New York
  • Department
    Development
  • Employment Type
    Full-Time (Non-Exempt)
  • Minimum Experience
    Experienced